Why is is necessary to bid for an event?
The Bid Process
It is a normal practice for any representative body, at any level, that has the responsibility to select which organization will stage an event, to ask each and every rival organization to supply a proposal detailing how they will organize and stage the event. This process of supplying a proposal is often referred to as the "bid process". The main purpose of the bid process is to:
- Demonstrate that the bidding organization has the capability and resources to stage the event
- Provide additional reasons why the bidding organization should be selected over other rival bidders. For example, these additional reasons may include:
- Participants will have better facilities than other rival bidders
- The event has greater financial backing than rival bids
- Public support is more assured
- Spectators will have better facilities
- It's their turn
When organizations are required to enter into a formal bid process in order to win the right to stage an event, there are two tasks. The first task is to develop a bid proposal and to submit the document to the selecting authority by the required date. In addition, it is often advantageous to attend a meeting of the selecting authority and make a formal presentation that draws out the main points or highlights of their proposal and to answer any questions that may arise. This is the second task.